How to hire a dedicated software development team?

Dedicated software development team working space.

A dedicated software development team can be challenging to find. However, your options can seem endless when it comes to finding the right software development team.

It can be challenging to know where to start, what questions to ask, and how to assess a potential house team and their ability to fit.

Many companies are on the verge of a tech talent shortage. Without the right resources or reliable partner for outsourcing, it’s difficult for companies to hire freelancers who are not reliable or professional enough. 

But how do you go about finding and hiring the right team? And once you’ve found them, how do you make sure they’re productive and effective?

We have addressed all your queries with the most up-to-date answers from our experts in this article.


Let’s get started. 

What is a dedicated software development team?

Software Developers working together as a Dedicated Software Development team

Hiring a dedicated development team helps a business increase its competitiveness. 

But, exactly, what does the term “dedicated software development team” imply?

Simply put, a dedicated software development team is a business model which consists of 6-8 experts of software developers, engineers, UI/UX Designers, QA specialists, and other required members collaborating to fulfill the client’s requirement. This team is usually separate from the company’s regular IT staff and reports directly to the project manager or product owner.

Dedicated software teams can be an excellent option for companies that need to develop a custom software solution but don’t have an in-house team of experts. By outsourcing the project to a specialist team choosing from the pool of experts, the software development company can avoid the cost and hassle of hiring and training new employees.

The dedicated development team model will typically have all the necessary skills and experience to complete the project hired from the global pool of experts, so there is less risk of falling behind schedule or going over budget.

And since the team of developers is focused exclusively on this one project, they can be more efficient and productive despite being remote experts than a regular IT staff.

Benefits of hiring a dedicated development team

The benefits of a dedicated team model are numerous. Here, we’ve compiled a list of the advantages of hiring a dedicated development team model.

Cost budgeting and optimization

It allows organizations to save a significant amount of money on the development costs of a house team. By outsourcing development work to a software development vendor, organizations can reduce their operating costs and development costs by 50%. The provider can offer lower rates due to their lower overhead costs. 

Access to a wider pool of talent

By outsourcing development work to an outsourcing partner, organizations can tap into labor market of the global tech talent pool and hire the best developers regardless of where they are located.

It helps you find the best employees for your company and increases your chances of success filling the talent gap by choosing from a wider pool of experts. Additionally, a wider pool of talent can help you find new and innovative ways to improve your business.

Access to expertise

A firm and dedicated development team model allows access to the expertise of the tech talent pool. By having a dedicated team of offshore software developers, organizations can tap into the expertise and skills of their dedicated development team members. It’s especially beneficial for companies that want to improve their product or service without hiring new employees.

Increased Flexibility

With a dedicated development team model in place, you will have increased flexibility because the provider can scale up or down their team changing the team composition as needed to meet the organization’s changing needs. This flexibility also allows organizations to tap quickly into new and emerging technologies and fill the talent gap.

Agile dedicated team

Organizations looking for a more flexible and agile development model can also benefit from the dedicated software developers model. The development team is dedicated to a single project and remains together from beginning to end. It allows for more communication and collaboration within the team, leading to a more successful project.

Outlining the Dedicated Software Development Team Structure

Dedicated Software development team attending a team meeting.

The client’s requirements determine the dedicated software development team size and structure.

A dedicated team model is commonly made up of qualified talents of developers, designers, and testers. They work together to create both functional and intuitive IoT solutions software for consumers. 

The team structure can vary depending on the company or project needs, but typically it consists of three primary roles:

  • The developer that develops new features.
  • The designer who designs interfaces. 
  • Finally, the tester checks if all features work correctly.

The three roles work together in synchronous collaboration to ensure that the product they’re developing is complete and functions well for consumers.

In addition, DevOps engineers, Business analysts, front-end engineers, back-end engineers, quality assurance engineers, and product managers can be additional experts in the team.

Things to consider while hiring a dedicated development team

Dedicated software development team meeting

1. Hire a dedicated team that is experienced and has a portfolio of projects

When you’re looking to hire dedicated development teams in the B2B platform of the talent pool, it’s crucial to find an experienced team of software developers with a portfolio of projects.It is important to ensure that you are receiving the highest level of service and that your project is being handled by competent professionals. The interview and testing process for potential candidates should be transparent and focused on their skills. Additionally, having prior knowledge of B2B apps could be advantageous.

2. Make sure that the team is familiar with your industry and has experience with your type of project

It’s also essential to ensure that the development team is familiar with your industry and has experience with your type of project. It helps to ensure that they understand the nuances of your project and can provide the best possible service.

Make sure that you have a clear idea of what you want the team to build. It will help you narrow down your search and make it easier for the team to understand your project.

3. Ask for references from previous clients

When you’re looking to hire a software development team, be sure to ask for references from previous clients if they are qualified talents. It will help to ensure that you’re getting the best possible service and that your project is in good hands.

4. Check references and do your research

Be sure to check references and do your research before making a decision. It helps to ensure that you’re making the right decision.

Checking the team’s references and past work helps you ensure that they are reliable and capable of delivering quality work.

5. Get an estimate on how much the project will cost, including all expenses

A common misconception about development teams is that you can hire a team without knowing how much it will cost or exactly what they’ll be doing. So it’s a good idea to get a quote from the team to understand your budget and what you can expect from them.

Getting a quote from the team before hiring them helps you know what you’re getting into financially.

6. Deliverables and milestones

Be sure to establish the deliverables and milestones before moving forward with anything else. It ensures that you’re in control and that your project runs smoothly. It helps you manage a dedicated software development team. 

7. Consider the location & time zone

While certain companies only work within a particular time zone, you’ll often find development teams that will work on your project no matter where they live. So it’s essential to make sure that the team you work with has a similar schedule to yours, so your meetings happen during a convenient time for both of you.

The time difference is something to consider when making your decision, as it can impact how easily you can have daily communication with them and how smoothly the project will run. It helps you avoid any confusion or issues that are bound to arise. 

Another thing to consider when hiring a development team is their location. If you’re looking for a team based in the United States, for example, be sure to specify this in your search criteria. This will help to ensure that you’re finding the right team for your project. 

Language proficiency is another crucial thing to take into account. They need to have an advanced level of fluency in the language you require them to speak as your team. 

8. Set up a timeline and establish expectations

Finally, it’s important to set up a timeline and establish expectations before moving forward with anything else. This will help you effectively manage a dedicated software development team to ensure that things run smoothly and that your project is getting finished promptly.

A person signing a contract.

The vendor primarily deals with legal concerns to ensure that everything goes without hiccup. There are some security standards to meet in order to prevent security issues. Thus, knowing about specific legal requirements can certainly help you. 

Master Services Agreement (MSA)Problem: 

The Master Services Agreement (MSA) spells out the relationship between you and the team, including what each party is responsible for. You know exactly where you stand with this type of contract without paying your attorneys an arm and a leg.

The MSA has specific payment terms, dispute resolution procedures, and copyright protection. 

Non-Disclosure Agreement (NDA)

NDA agreement is one of the actual requirements of legal importance that need to be signed by your team in the tech industry. A Non-Disclosure Agreement (NDA) is a legal contract between two or more parties that specifies confidential information will not be shared.

You may require to share confidential information while working with your dedicated team at some point. But you don’t want such data to fall into the hands of leeching users. NDA is useful in this case since it restricts the members from passing along your confidential information to others.

Statement of Work (SOW)

The Statement of Work (SOW) is a written agreement between the customer and service provider that outlines the work that will be done, the deliverables, the fees, and the schedule. Therefore, it is important to ensure that both parties agree to the SOW before working on the project.

Also, the SOW includes a section on intellectual property rights, specifying who owns the copyright to the software and who has the right to use it.

The SOW should also include a section on warranty and liability. This section should specify what happens if there are defects in the software or if the team breaks the contract terms.

Hiring a Dedicated Software Development Team – Top Mistakes to Avoid

When hiring a software development team, you want to avoid a few key mistakes. By keeping these in mind, you can ensure that you have the right team for your project.

  1. One of the top mistakes companies make when hiring a dedicated software development team is not understanding what they need. Finding the right team with the necessary skills and experience can be difficult without a clear idea of the project requirements. In addition, ensure whether you need an in-house team or remote developers for long-term projects, short-term projects or just for a period of time.
  2. Not taking the time to vet potential candidates properly. It’s essential to take the time to vet potential candidates before making a decision. It means reviewing their experience, skills in popular programming languages and references thoroughly. Interviewing process and testing process should be well-planned and formulated.
  3. Focusing only on technical skills. While technical skills are undoubtedly important, they are not the only thing you should be looking for in a candidate. Make sure to also focus on their communication and problem-solving skills. To create a successful software product, your team must communicate effectively and understand one another’s feedback.
  4. Another common mistake is underestimating costs. It’s essential to have a realistic budget and factor in all associated costs, such as average developer salary, benefits, equipment, and software licenses.
  5. Finally, not giving the team enough time to get up to speed can be a recipe for disaster. Before you bring on a new team, be sure to account for the time it will take for them to get up to speed with your technology stack and internal processes.

How to build and manage a dedicated software development team?

A woman presenting her presentation in a white board in front of a male colleague.

Having a dedicated team can be the key to success when it comes to software development. Building and managing dedicated developers can be a challenge, but it’s worth it if you do it right. Here are some tips for building and managing your dedicated software development team:

1. Define your team’s roles and responsibilities

As the industry leader, your company need to decide what level of responsibility each member of your team will have. This will help ensure that everyone is clear on what they need to do and that everyone is working towards the same project goal. It will also help you create a plan to make the most of your team’s time and resources. If you haven’t already, now is a good time to determine what your needs are and those of your customers.

2. Set clear expectations for your team members

Your potential teams need to know what is expected of them if they are going to be successful. They should also understand the company’s goals and how their work contributes to them. It can be done through regular meetings, performance reviews, and other forms of communication. It’s also important to ensure that your team has the resources they need to do their jobs.

3. Measure your team’s progress and performance

One of the best ways to stay on track is by measuring your potential team’s progress and performance towards both the company’s goals and those of its customers. You will probably need a mix of qualitative and quantitative metrics for this task. Your team members should also be encouraged to provide feedback so that you can continue to improve their productivity. 

4. Encourage teamwork and collaboration

A dedicated software development team is only as good as teamwork and collaboration. Encourage your team members to work together and share their skills and knowledge. It will help them learn from each other and to become more efficient. It will also help build a sense of camaraderie within aspects of cooperation within the team.

5. Provide adequate training and resources

It’s important to provide your team with all the training, resources, and support they need to do their jobs. Whether they need to build an app from scratch or work on maintaining existing products, they should be guided and trained to help build their confidence.

They should also be given the opportunity to learn new skills and knowledge even for remote experts if they want to improve themselves, which will help them stay engaged and up-to-date on industry trends.

6. Foster a positive work environment

A positive work environment is a key to keeping your team productive and engaged. Make sure that your team members feel appreciated and enjoy their work. It can be done through team-building activities, daily communication, social events, and other forms of recognition.

7. Document your processes and procedures

Documenting your processes and procedures can help ensure that your team is productive and effective. It can also help you troubleshoot any problems that may arise. This documentation can be in the form of written manuals, flowcharts, or videos.

It can be a costly and time-consuming process but you can even use software that will automatically document your procedures based on how the team uses them. This can help them have confidence in their roles when they have to build a new product from scratch.

8. Have regular meetings to track progress and identify problems

The model of cooperation in your company is important to track progress and identify problems. Regular meetings and active communication with your team members are important aspects of managing a dedicated software development team.

They allow you to check in on everyone’s progress, share any new information, and uncover potential issues. You should also use these meetings to identify areas where your team may need improvement.

9. Be prepared to make changes

The needs of your company and its customers are likely to change over time, which means that you may need to make changes to your dedicated software development team. Be prepared to make changes as required to ensure that your team can meet the ever-changing needs of your business objectives.

10. Make sure to offer competitive salaries

Offering competitive salaries to your team members is an important part of retaining them. You may even want to consider offering bonuses and other incentives for outstanding work. It will help ensure that you can attract and keep the best talent even for short-term projects. Average rates may often make you lose your qualified talents.

11. Celebrate successes

It’s important to celebrate the successes of your team members, both as individuals and as a team. This will help them feel appreciated and motivated to do their best work. You can celebrate successes through team lunches, awards ceremonies, or other activities. Celebrating your company’s success will also help motivate your team to do their best to help it succeed.

Time, material, and budget factors on when to hire a dedicated team

When hiring a dedicated team for a tech project, it’s important to consider the time, material, and budget factors involved.

First, consider how much time is needed for the project. If you don’t have the time to oversee a project full-time, then you’ll need to hire a team that can manage it for you.

Next, consider the material and monthly cost factors along with the average software developer salary. 

How much operating costs do you have to spend on the project, and what kind of materials or additional costs for resources are needed? Ensure that you have everything you need to complete the project before hiring a team.

Finally, make sure that you have a solid plan in place before starting the hiring process. It will help ensure that everyone is on the same page and that the tech project is completed on time and within budget as per business objectives.

By considering these factors, you can make sure that you’re hiring the right team for your project goal.

How to choose an outsourcing company to hire a dedicated team?

A software development company office setup.

When you’re looking to hire a dedicated team, choosing the right outsourcing vendor from a long list of vendors is essential. It may be a costly and time-consuming process but there are a few things you should keep in mind when making your decision:

  1. Cost: Make sure you understand the vendor’s pricing structure and what is included in the quote of the entire process. Get everything in writing, so there are no surprises down the road. Make sure you get an accurate estimate upfront. Plus, get quotes from several different vendors to compare prices.
  2. Experience: When looking for a vendor to hire a dedicated team, it is important to look for an outsourcing company with a good reputation and years of experience in the industry. The company should also have a good track record of delivering projects on time and within budget. Make sure to review the vendor’s portfolio of past projects.
  3. References: It is important to ensure that the vendor has the necessary resources and expertise to meet your needs. Ask for references and case studies from previous clients to get an idea of their capabilities.
  4. Communication: How well do they communicate with their clients? Will you be able to easily reach them when you need to? Can they provide regular updates on the project’s progress? Will they be transparent about the entire process?
  5. Flexibility: Can they work with your schedule and budget? Will they be able to accommodate any changes or delays that may come up?
  6. Quality: How much quality control do they use during the hiring process? What are their retention rates like?

Keeping these factors in mind will help you find a vendor to set your business up for digital transformation. Good luck!

Why consider hiring a dedicated development team with Wolfmatrix?

Wolfmatrix development team is composed of highly qualified professionals with advanced development skills. We can craft custom project management or data management solutions for your business needs.

Wolfmatrix has unlimited growth possibilities because of the dedicated team of software testers, developers, and project managers on staff. As a result, you can rely on the Wolfmatrix team of specialists to provide quality and timely services.

What’s more – we offer an agile approach which makes it easier when staff augmentation and cost budgeting come into play. 

Our dedicated software developers model provides the perfect opportunity to optimize your project focus and access expertise without any of the hassles typically associated with remote teams. 

What We Offer:

– Wide range of services

– Experienced professionals

– Cost-effective services

– Unlimited growth possibilities

If you are looking for a reliable software development partner that can provide high-quality, cost-effective services, then Wolfmatrix is your reliable technology partner. Contact us to schedule a consultation for your digital transformation today! 


Hiring a dedicated software development team can be a challenge, but it’s worth it if you do it right.

If you follow our ultimate guide above, you should be able to hire a team that will help your company grow and succeed.

Also, read our comprehensive guide on how to hire remote developers to find the right talent and avoid common pitfalls.

We hope this article was helpful to you in any way possible. We’d love to hear from you. Please leave a comment below if you have any queries or suggestions. Thank you so much for taking the time to read this!

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